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CCISDA Vendor Participation FAQ's

How do I receive information on CCISDA conferences?
Conference information is distributed electronically and posted on the web site. Email
sher@execevents.com to be placed on the distribution list.
 
How can I exhibit?
Exhibit space is awarded by lottery. 60-90 days prior to the conference, the lottery application is launched (electronically). Register for the lottery by the deadline (as shown on the lottery site). Exhibit spaces are awarded by lottery; vendors not awarded space will be wait-listed. An exhibitor may purchase a register for a maximum of four (4) employees.
 
How can I be a sponsor?
A list of sponsor items and associated cost will be included in the application package. Complete the vendor application and submit by the deadline (as shown on the application). Sponsorship items will be awarded by lottery; vendors not awarded the item of their choice will be wait-listed. A sponsor may purchase a registration for a maximum of two (2) employees.
 
If I don't get exhibit space, can I still register to attend the conference?
You must be an exhibitor, secondary exhibitor (vendor sharing space with another vendor), or sponsor to attend.

What is a secondary exhibitor?
A vendor that shares space with another exhibiting company. A secondary exhibitor may register a maximum of two (2) employees.
 
How can I become a member of CCISDA?
CCISDA membership is reserved for staff members of California county IT departments.

How often does CCISDA have a conference/exhibit?
Twice each year, spring and fall, with locations alternating between southern and northern California.

Can vendors participate in the program?
Vendors interested in being part of the program may contact the program chair. Check the web site or contact
sher@execevents for program chair contact info.

Can vendors attend program sessions and conference events?
Yes! Vendors are encouraged to participate with the members in all aspects of the conference with the exception of special interest group meetings (generally held prior to the official conference opening), and the CCISDA business meeting held the last morning of the conference.

How many people from my company can attend?
Exhibitors may purchase a registration for up to 4 individuals
Secondary exhibitors may purchase a registration for up to 2 individuals
Sponsors may purchase a registration for up to 2 individuals
Individuals must be employees of your company
 
Where can I view a floor plan of the exhibit space?
Space assignments are made by Executive Events. A floor plan reflecting space assignments is available approximately 2 weeks prior to the conference.
 
Can I request to be placed next to or away from a specific vendor?
Yes. When you submit your application, you may make special requests regarding placement. Executive Events will try to accommodate all special requests.

Who attends the CCISDA conferences?
California county CIO's, Asst CIO's, CISO's, Network Specialists and other key IT department staff, as well as some state representatives.
 
What is the purpose of CCISDA conferences & exhibits?
CCISDA's conferences focus on networking and educational program through a series of roundtables, program topics/speakers and quality exhibit-time.
 
What does it cost to exhibit?
Exhibit space is $1150 (limit of one space; fee is subject to change)
Registration fee for each person attending is $550 if paid by the early-bird deadline (maximum of 4 registrations; fee is subject to change; registrant must be an employee of the sponsoring companys)
There are nominal charges for electrical and booth furnishings (table, 2 chairs, wastebasket)
Wireless high speed is provided 
Lodging is on your own, however negotiated conference rates are available if room reservations are made at the conference hotel before the reservation cutoff date.
Travel to and from the event is on your own.
Several meals are included in the conference registration fee.

What does it cost to sponsor?
General Conference Sponsorship: $850.
Special Event Sponsorship: $1500
Registration fee for each person attending is $550 if paid by the early-bird deadline (maximum of 2 registrations; fee is subject to change; registrants must be an employee of the sponsoring company).

What does it cost to be a secondary exhibitor?
Sharing space with a primary exhibitor is $600.
Registration fee for each person attending is $550 if paid by the early-bird deadline (maximum of 2 registrations; fee is subject to change; registrants must be an employee of the exhibiting company).

Can I be a sponsor and an exhibitor?
Yes.

What type of recognition do I receive?
Contact information for exhibiting and sponsoring companies will be published in the conference mobile app.
Sponsors are also recognized on signage through the conference program, and Special Event Sponsors will receive recognition appropriate to the event.

Will I receive a list of attendees?
A real-time list is available on the event site. Distribution of after-conference lists is at the discretion of the Executive Board.

What is the lottery all about?
Registration for exhibit space and sponsorship was previously handled on a first-come, first-served basis. Because each conference (held twice a year) would sell out within the first 24-hours, CCISDA now uses a lottery system to award space and sponsorship. There is an application period, spaces are awarded by random drawing, and then all lottery applicants are notified. Vendors not awarded exhibit space or the sponsorship item(s) of their choice remain in the lottery pool to be drawn from should there be any cancellations.


How can I make the most of my time at a CCISDA conference?
T
o make the most of your experience at CCISDA plan to attend sessions and find out what the hot topics are among California's county IT staffers, and plan to attend events and meals to get to know CCISDA members. CCISDA conferences are designed to provide a forum for California county IT department employees to network with their peers and with participating vendors.

 

Unlike a typical tradeshow, CCISDA has developed an environment that offers vendors the opportunity to participate in all conference sessions, events, meals, etc. (with the exception of a few members-only meetings) and to be an integral part of the networking and educational process.

 

When is payment for exhibit/sponsor/registration fees due?
Payment must be made at least 3 weeks prior to the conference; check, MasterCard, Visa and American Express and Discover are accepted.


CCISDA conferences are designed to provide a forum for California county IT department employees to network with their peers and with participating vendors.
 
To make the most of your experience at CCISDA plan to attend sessions and find out what the hot topics are among California's county IT people, and plan to attend events and meals to get to know CCISDA members.